To participate, holders of ordinary shares must lodge all transfer documents and relevant certificates with Computershare Hong Kong Investor Services Limited by 4:30 p.m. local time on the record date. The registrar is located at the Hopewell Centre on Queen's Road East. Holders of American depositary shares (ADSs) cannot vote directly at the meeting. Instead, they may instruct The Bank of New York Mellon, the depositary, to cast votes on their behalf based on holdings as of the close of business on July 17, 2026, New York time. The company warned that the time difference between New York and Hong Kong creates a logistical gap; ADS holders who cancel their certificates for ordinary shares on the record date in New York will be ineligible to vote in either capacity. Baidu plans to release the specific date, location, and proxy materials to eligible stakeholders in the coming weeks.