The company’s Corporate Legal Vice Presidency and General Secretariat are tasked with vetting all submitted powers of attorney. Under the new protocols, any document lacking a clearly designated representative or failing to meet legal standards will be rejected immediately. Furthermore, Ecopetrol has issued a firm prohibition against granting proxy authority to anyone directly or indirectly linked to the firm's management.

Employees are restricted from representing shares other than their own personal holdings, unless acting under specific legal representation requirements. These internal directives align with the Financial Superintendence of Colombia’s recent circular, aiming to prevent conflicts of interest and maintain the integrity of the voting process at the upcoming assembly.